The Format of a Business Letter’s

A business letter // is a formal written communication used to communicate with businesses and organizations. It is important to follow a specific format when writing a business letter in order to ensure that it is professional and effective.

The following are the 13 parts of a business letter:

  1. Letterhead

The letterhead is the top part of the letter that includes the name, address, and contact information of the sender. If you are using letterhead, you do not need to include your address or contact information in the body of the letter.

  1. Date

The date is typed one line below the letterhead. It should be written in the format “Month, Day, Year”. For example, “February 25, 2023”.

  1. Inside Address

The inside address is the address of the recipient. It should be typed one line below the date. The recipient’s name should be typed first, followed by their title, company name, and address. For example, ”

Dear Mr. John Smith,


Acme Corporation

123 Main Street

Anytown, CA 12345″

  1. Attention Line

The attention line is optional, but it can be helpful if you are writing to a specific person within an organization. The attention line is typed one line below the inside address. For example, ”

Attention: Human Resources Department”

  1. Subject Line

The subject line is a brief summary of the purpose of your letter. It is typed one line below the attention line, if applicable. For example, ”

Subject: Request for Information”

  1. Salutation

The salutation is a polite way to address the recipient of the letter. The most common salutation is “Dear Mr./Ms. [Last Name]”. If you do not know the recipient’s name, you can use “Dear Sir or Madam”.

  1. Body

The body of the letter is the main part of the letter. It should be clear, concise, and to the point. Use paragraphs to separate different points of your message.

  1. Complimentary Close

The complimentary close is a polite way to end the letter. The most common complimentary close is “Sincerely”. You can also use “Yours truly” or “Best regards”.

  1. Signature

Your signature should be typed one line below the complimentary close.

  1. Sender’s Name and Title

Your name and title should be typed one line below your signature.

  1. Enclosures

If you are enclosing any documents with your letter, list them one line below your name and title. For example, ”


  • Resume
  • Cover Letter”
  1. Carbon Copy

If you are sending a carbon copy of your letter to someone else, list their name and title one line below the enclosures. For example, ”

CC: John Smith, Human Resources Manager”

  1. Identification Mark

The identification mark is optional, but it can be helpful if you are tracking multiple letters. The identification mark is typed one line below the carbon copy. For example, ”

Re: Request for Information”

Here are some additional tips for writing a business letter:

  • Use a professional font, such as Arial, Times New Roman, or Calibri.
  • Use a font size of 10 or 12 points.
  • Use single spacing throughout the letter.
  • Double space between paragraphs.
  • Proofread your letter carefully before sending it.

By following these tips, you can write a business letter that is professional, effective, and error-free.

Business, General