How to Write a Business Letter That Gets Results

A business letter is a formal written communication between two parties. It is typically used to conduct business, make requests, or provide information. Business letters should be clear, concise, and professional in their tone and style.

There are three main formats for business letters: block, modified block, and semi-block.

Block Format

The block format is the most common format for business letters. In this format, all of the text is left-aligned, including the date, inside address, salutation, body, and closing. There are no indentations.

Modified Block Format

The modified block format is similar to the block format, but the date, closing, and signature are centered.

Semi-Block Format

The semi-block format is a hybrid of the block format and the modified block format. In this format, the date, inside address, and salutation are left-aligned, but the body and closing are indented.

Regardless of the format you choose, there are some general guidelines that you should follow when writing a business letter.

  • Use a professional font and size. A good font for business letters is Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
  • Use one-inch margins. This will give your letter a professional look and make it easy to read.
  • Single-space the body of the letter. You can double-space between paragraphs.
  • Use clear and concise language. Avoid jargon and slang.
  • Proofread your letter carefully before sending it. Make sure there are no errors in grammar or spelling.

Here is a sample business letter in block format:

[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]


[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]
[Recipient City, State, Zip Code]

Dear [Recipient Name],

[Body of letter]

[Your Signature]
[Your Typed Name]

I hope this article has helped you understand the format of a business letter. If you have any other questions, please feel free to ask.